Part-time Assistant to the Director of Golf

27 October 2017

Category:
Country: USA
State: New York

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Part-time Assistant to the Director of Golf
Country Club in Rye, New York is looking for a Part-time Assistant to the Director of Golf.

Position Overview:
This position provides assistance to the Director of Golf in the areas of administration and communications, enabling the Director to manage the performance of all golf operations and services. The position plays a key role in creating an environment in which our membership and guest satisfaction is the highest priority and consistent with the philosophy of our club. This role will report directly to the Director of Golf.

Essential Job Functions:
• Accounts Payable: Coordinate monthly payments to vendors, checking that all invoices are matched to pack slip before payment, and members are charged for special orders.
• Soft Good Statements: Obtain account statement every month from all soft good vendors and review outstanding invoices.
• Returns/ Credits: Maintain log of all inventory returned to vendors and account credits received.
POS System: Responsible for inventory set up and maintenance in Jonas.
• Jonas Reporting: responsible for all Jonas related reporting such as month-end sales, event charges, members spending over $500, etc.
• Member Charge Disputes: Work with accounting department to review all member charge disputes and give necessary refunds.
• Member Credit Book/Gift Certificates: Oversee credit book entries and gift certificate creation, complete month-end or year-end maintenance.
• Golf Shop Communications: Write, edit and proof all Golf Shop communications, including email, print pieces, and golf operation signage, to ensure clarity and consistency.
• Customer Service: Be available to members at any time to assist with various needs or questions – maintaining the reputation of the golf staff as friendly, knowledgeable, and approachable.
• Shop Attendant – Year-Round / Outings: Greet and assist all members and visitors to the Golf shop, answer the phone, serve as cashier, and maintain the appearance of the Golf Shop throughout the day.

Requirements:
The role requires a hardworking, detail-oriented, and proactive individual who cares about the Golf operation.
Organizational skills – strong attention to detail.
Communication skills – interpersonal, written.
Positive attitude.
Impeccable appearance, friendly and professional attitude.
Highly collaborative – a leader and team player.
Efficient.
Accountable – Completes projects within areas of responsibility in their entirety, handling all issues, and revising procedures as needed.
Preferred experience in the golf industry or working at private country clubs.
Bachelors Degree preferred.
Experienced in written and oral business communications.
Experienced computer user including: Microsoft Word and Excel.
Proficient in other golf related applications, i.e. email, internet, foretees, event man, and golf genius.
Strong organizational, planning and prioritization skills.
Service and customer focused attitude.
Remain up to date on customer relations management, marketing, and business trends.
Ability to communicate in a professional and courteous way with members and staff.
Effective interpersonal skills with ability to work well independently and in a team environment.
Ability to work in a seated position, doing computer work for extended periods of time, office environment.
Good visual acuity.
Ability to lift boxes up to 10 lbs.

How to apply:
Please apply via the URL provided.

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